Terms and conditions

 

Terms and conditions of Participation in RealTime Conference
April 6 & 7, 2020 in New York and Paris


1. General principles

1.Definitions
a.The Conference – The first edition of RealTime Conference organized n April 6th and 7th, 2020, in New York and Paris.

b.Organizer – Hippogryph Productions, having its registered seat in 910 Riverside Drive, 10032 New York and NX Publishing, having its registered seat in 63 ter Avenue Edouard Vaillant 92100 Boulogne Billancourt.

c.Seller – Hippogryph Productions, having its registered seat in 910 Riverside Drive, 10032 New York.

d.Registration system, hereinafter referred to as the System – An Internet application, owned by Tickera and Woo Commerce, which enables the supporting of the registering process for participants of the Conference on the realtimeconference.com website.

e.User – Every person that uses the System to register for the Conference.

f.Participant – Natural persons, who are 18 years old and have full capacity to perform acts in law, as well as legal persons and organizational units that do not have legal personality, but which are able to acquire rights and assume obligations in their own name, and which used the System to correctly register for the Conference, until October 8th (included).

g.Bank account – Bank account of the Seller, used to collect the fees for participating in the Conference, number 48 30 80 64 18 57, Swift Code BOFAUS3N, kept by Bank of America.

h.Signing of contract – It is the moment of posting the fee for participating in the Conference, at the bank account of the Seller. At this moment it is considered that the User has signed a purchase-sale agreement with the Seller, concerning the right to participate in the Conference. The acquiring of the right shall be confirmed by an email that includes an invoice and VAT invoice for European.

i.Participation fee – The amount determined by the Organizer that must be paid by Participants, so as to confirm their participation in the Conference.

j.Payer – A paid Participant.

2.Additional provisions and information

a.The official Conference website is: www.realtimeconference.com

b.The scope of the System’s operation also includes a service that consists in the storing of User registrations in a database, and handling such registration, by the Organizer and/or Seller.

c.The technical requirements regarding the using of the System are not much different from the technical requirements concerning the using of the Internet. The User must have a computer with Internet access, as well as software that enables viewing of its contents. It is recommended to use the following browsers: Firefox, Safari, Google Chrome, latest version.

d.The provisions contained in these Regulations constitute an integral part of applying for participation in the Conference and are applicable to all Participants.



2. Terms and conditions of participation:

1.To participate in the Conference Participants must:
a.Register for the Conference, which can be done exclusively via an on-line form available at the Conference’s website.

b.Pay the Conference fee, as defined by the Organizer under Art. 3 hereunder.

2.The Organizer reserves a right to modify the list of speakers and/or the agenda for reasons beyond its control. The Organizer shall not be held liable in any way for damages vis-à-vis the Participants in such event.

3.The Organizer reserves a right to alter the Conference date for reasons beyond its control. In such event, Participants shall have a right to cancel their participation free of charge. The Organizer shall not be responsible for covering any additional expenses of the Participants made in association with the Conference.

4.The number of Conference places is limited. Participants will be enlisted on the first come first serve basis.



3. Online Conference registration

1.Participants can only register for the Conference via an on-line form available at the address www.realtimeconference.com/registration.

2.The Conference shall be open for registration from August 1st, 2019 until the last available place has been booked, but in any case, no longer than until October 8th, 2019.

3.During their registration process, participants must fill all fields marked (*).

4.Participants thereby guarantee that all the details filled in is correct.

5.When the registration form has been filled in and the data confirmed the system sends a message to the email address provided in the form, thus confirming the registration. Paid Participants receive an invoice alongside the confirming email message.

6.Participation in the Conference shall be paid and shall include: [list of items/services included in the participation]

  • a.1-Day Ticket New York: Gives the Participant access to the presentations and demonstrations at the Museum of the Moving Image from 9:00a.m. to 6:00p.m. on the selected date (October 7 OR 8, 2019).
  • b.Full Conference Ticket New York: Gives the Participant access to the presentations and demonstrations at the Museum of the Moving Image from 9:00a.m. to 6:00p.m. on both dates (October 7 and 8, 2019).
  • c.VIP Ticket New York: Gives the Participant access to the presentations and demonstrations at the Museum of the Moving Image from 9:00a.m. to 6:00p.m. on both dates (October 7 and 8, 2019) and to the social events of the Conference. These include:
    I. Welcome cocktail on October 6th (location and time to be sent via e-mail invitation 1 week before the event);
    II. Gala Dinner on October 7th (location and time to be via e-mail invitation 1 week before the event);III. Closing Party on October 8th (location and time to be via e-mail invitation 1 week before the event).
  • d.1-Day Ticket Paris: Gives the Participant access to the presentations and demonstrations at the Forum des images from 9:00a.m. to 6:00p.m. on the selected date (October 7 OR 8, 2019).
  • e.Full Conference Ticket Paris: Gives the Participant access to the presentations and demonstrations at the Forum des images from 9:00a.m. to 6:00p.m. on both dates (October 7 and 8, 2019).f.VIP Ticket Paris: Gives the Participant access to the presentations and demonstrations at the Forum des images from 9:00a.m. to 6:00p.m. on both dates (October 7 and 8, 2019) and to the social events of the Conference. These include:

a. Welcome cocktail on October 6th (location and time to be sent via e-mail invitation 1 week before the event);
b. Gala Dinner on October 7th (location and time to be via e-mail invitation 1 week before the event);
c. Closing Party on October 8th (location and time to be via e-mail invitation 1 week before the event).

4. Settlement

1.The Conference fee (including $/€35 registration fee) shall be the following until January 31, 2019(included):

In New York :
• Full Conference = $ 695

• Monday April 6th ONLY= $495
• Tuesday April 7th ONLY= $ 495
• VIP Access (Full Conference + Special events) = $ 895
And afterwards:
• Full Conference = $ 895
• Monday April 6th ONLY= $ 695
• Tuesday April 7th ONLY= $ 695
• VIP Access (Full Conference + Special events) = $ 1 095

In Paris:
• Full Conference = € 695 including VAT
• Monday April 6th ONLY= € 495 including VAT
• TuesdayApril 7th ONLY= € 495 including VAT
• VIP Access (Full Conference + Special events) = € 895 including VAT
And afterwards:
• Full Conference = € 895 including VAT
• Monday April 6th ONLY= € 695 including VAT
• Tuesday April 7th ONLY= € 695 including VAT
• VIP Access (Full Conference + Special events) = € 1 095 including VAT

2.The Seller reserves the right to offer promotional codes to partners or during specific promotional events. These are only valid for the purchase on the indicated dates. The rate cannot be applied on earlier or later purchased tickets.

3.The Seller provides for the following types of settlement:
a.Natural persons – Using Visa, MasterCard or American Express credit cards, or a “quick transfer”, available via the PayPal payment platform integrated with the registration system.
b.Legal persons and organizational units that do not have legal personality:
I.Using Visa, MasterCard or American Express credit cards, or a “quick transfer”, available via the PayPal payment platform integrated with the registration system.

3.The Payer shall receive an invoice, sent electronically to the email address specified during registration, within 2 days following positive authorization of the transaction, via an electronic channel.

4.Invoices can be corrected, within the maximum period of 2 days, after they have been issued. Requests for corrections must be sent to the email address of the Seller: .

5.When buying participation in the Conference, for the benefit of a third party, the Payer confirms that they have been authorized by such party to issue all the necessary declarations, as required to meet the requirements set forth herein. The person registering for the Conference and accepting its terms and conditions thus declares to be duly authorized to make give personal information as requested in the attendee registration form, financial commitments towards the Conference organizer on pain of civil liability, including for damages, for lack or abuse of power.

6.When resigning from participating in the Conference, send a request for reimbursement of the cost of the Participation fee (excluding registration fee of $35/€35) to . The following refund policy applies:
a. Before August 6, 2019: 100% Refund, less cancellation fee
b. August 6 – Sept 6, 2019: 50% Refund, less cancellation fee
c. Less than 30 Days before the Conference: 0% Refund

c.Should such request be granted, the Seller shall return the fee, less the costs of returning the fee in the cheapest available manner, within 14 days of sending the request to the Seller.
The Participation fee referred to in section 1 of this paragraph does not include the following costs: transportation, parking and additional food and beverages (excluding welcome coffee during registration onsite).

5. Permission to use image
1.During the Conference, the Organizer may arrange photo sessions and may film the course of the Conference for the purposes of broadcasting in the media (TV, radio, Internet, press) or for the purposes of documentation, marketing, or advertising for the Organizer or other parties named by the Organizer. By participating in the Conference Participants give their implicit permission for the recording, use an/or dissemination by the Organizer, parties related to it of each Participant’s image, voice, expression in any promotional and marketing materials without limitation of time or territory.

2.This permission means specifically that photo, video and audio recordings taken during the Conference may be placed on the Conference website or another website managed by the Organizer, as well as used in marketing materials, social media contents, including by dissemination in audio or video formats. The Participants hereby weave any claims (existing or future), including for compensation from the Organizer for such use of their image, voice or expression for the purposes defined hereunder.

6. Final provisions
1.The Organizer shall act as the administrator of personal data of the Participants and Payers.

2.The Organizer has entrusted, under a separate contract, the processing of personal data of the Participants and Payers to the Seller for the purposes of financial settlement of Conference participation/

3.Personal data of the Participant’s collected by the Organizer from the Conference participation form shall be processed for the Conference organization purposes in accordance with the Regulations.

4.Without their knowledge and consent, personal data of the Participant of the Conference or the Payer shall not be transferred to any other data administrators.

5.The disclosure of personal data shall be voluntary and the Participants and Payers have a right to access and modify their personal data.

6.The Organizer reserves the right to use the email address specified when registering for the Conference to make send notifications to Participants of the Conference, including about changes in the Conference program or the Regulations.

7.The Participants are required to observe the regulations document applicable at the venue of the Conference, including especially principles of general safety, fire safety and security.

8.During the Conference, the Participants shall follow any housekeeping instructions that may be given by the Organizer and in particular shall refrain from recording of the keynote speech (in audio, video and photo formats, or any combination thereof).

9.Should a Participant be found to be in breach of the Conference Regulations, the Organizer shall have a right to refuse the Participant the right to participate in the Conference and request him or her to leave the Conference site or venue.

10.The Conference has a limited number of places for participants. The Organizer reserves the right to reject registration requests when the limit is reached.

11.The Organizer reserves the right to make changes in the Regulations. Upon an announcement by the Organizer of any changes to the Regulations, each Participant registered for the Conference should immediately read such changes. Participants who do not accept any of the changes should notify of their position to the Organizer in writing via electronic channels at The notification should reach the Organizer within 14 days from the entering into force of such changed Regulations in failure of which the Organizer shall regard the changed Regulations to have been fully accepted by the Participants.

12.The Organizer can be contacted via electronic mail at or .

13.Any disputes arising in relation to the Conference participation shall be decided by courts with jurisdiction for the Organizer.

14.The Organizers shall not be liable whatsoever for the Participants’ property that may be lost, destroyed or stolen during the Conference.

15.The Participants shall be fully liable for any damage they cause both in the venues involved in any Conference activities and in their accommodation.

16.By registering, Participants accept these Regulations.